Hospitality Terms
FORMULA 1 HEINEKEN LAS VEGAS GRAND PRIX
Paddock Club and Hospitality
Terms and Conditions
These terms and conditions (“Terms and Conditions”) are applicable to all purchasers and/or users (each, a “Client”) of a ticket that provides access to the Paddock Club or other hospitality area while attending the FORMULA 1 LAS VEGAS GRAND PRIX (the “Event”) held at the Las Vegas Strip Circuit in Las Vegas, Nevada (the “Circuit”) and promoted by Las Vegas Grand Prix, Inc. (“Promoter”) (a “Premium Hospitality Space”). The Terms and Conditions, as set forth below, are in addition to the general ticket terms for the Event (the “Ticket Terms”), which can be viewed here, as well as additional Circuit rules and regulations (including but not limited to those implemented by any operator of the Circuit or related grounds (such as by way of example and without limitation parking areas, entry gates, hospitality areas and any other location where Event activities are conducted)) and additional policies, rules, terms and conditions established by the Promoter, Formula One World Championship Limited (“FOWC”), Formula One Marketing Limited (“FOML”) and/or each of their respective affiliates (collectively, “Supplemental Terms”).
Upon purchase, acceptance and/or use of a ticket to access a Premium Hospitality Space, the Client is being granted a revocable right and license to use a specific Premium Hospitality Space (the “Licensed Area”) and receive certain other benefits described herein, all as set forth on the relevant order form (the “Order Form”). If applicable, the Order Form will specify the particular times and days during the Event that Client may have access to and use the Licensed Area.
The Order Form will set forth the number of admission tickets Client will receive for use of the Licensed Area during for the Event. Use of such tickets is subject to these Terms and Conditions and the Ticket Terms (and any applicable Supplemental Terms). Unless otherwise specified on the Order Form and confirmed, parking for the Event is not included and will be additional.
The Promoter shall be under no obligation to issue any tickets or provide any other benefits in relation to the Licensed Area unless and until the Promoter approves and confirms the Order Form and receives the total purchase price in cleared funds no later than the date specified by the Promoter and time shall be of the essence in this regard. If cleared funds are not timely received by such date, the license to use the Licensed Area (and all corresponding tickets) may be resold/relicensed by the Promoter.
All payments must be made without offset, deduction, counterclaim or withholding of any kind. The Promoter reserves the right to charge an additional fee for any payment declined, returned or denied. If any amount payable to the Promoter is not paid when due, such amount will bear interest until paid at a rate equal to the lesser of (i) 1.5% per month and (ii) the maximum rate permitted by law, and the Promoter shall have the right to withhold any or all of the benefits granted pursuant to these Terms and Conditions during the period in which such amounts remain unpaid.
The Promoter, in its sole discretion, may refuse to accept or cancel Order Forms from anyone it believes intends to offer the Licensed Area license for resale contrary to these Terms and Conditions. It is Client’s responsibility to check the Order Form and corresponding confirmation from the Promoter and to notify the Promoter as soon as possible of any error contained therein. The Promoter shall have no liability to Client in the event of any error on an Order Form and shall not be obliged to refund or replace any ticket that contains an error that derives from the relevant Order Form. It is Client’s responsibility to promptly inform the Promoter of any change to the contact, billing or delivery address, telephone number, email address and any other information Client provided on the Order Form (or subsequently changed).
ONCE CONFIRMED BY THE PROMOTER, ALL ORDERS ARE FINAL AND ORDER FORMS ARE NON-CANCELLABLE. NO REFUNDS, CREDITS OR EXCHANGES EXCEPT AS PROVIDED HEREIN OR IN THE TICKET TERMS. THE SOLE AND EXCLUSIVE REMEDY, IF ANY, if admission to the Event, the Circuit or to the Licensed Area is refused or revoked without cause, capacity limits result in ticket cancellation, or the Event is canceled and not rescheduled for any reason, is a refund of the fee paid to receive access to the Licensed Area (“License Fee”). The Promoter’s liability for breach of the Terms and Conditions shall not exceed the License Fee. IN NO EVENT SHALL THE PROMOTER, FOWC, FOML OR ANY OF THEIR AFFILIATES OR ANY OTHER RELEASEE (DEFINED BELOW) BE LIABLE FOR SPECIAL, CONSEQUENTIAL, INCIDENTAL, INDIRECT OR EXEMPLARY DAMAGES OF ANY KIND, WHETHER OR NOT ANY SUCH DAMAGES ARE REASONABLY FORESEEABLE, INCLUDING ANY AMOUNT PAID IN EXCESS OF LICENSE FEE OR ANY EXPENSES INCURRED BY THE CLIENT IN CONNECTION WITH THE EVENT OTHER THAN THE LICENSE FEE.
The Licensed Area may be accessed only by persons who hold appropriate tickets or credentials for admission to such Licensed Area and all use is subject to compliance with these Terms and Conditions, the Ticket Terms and any applicable Supplemental Terms. Client and Client’s guests shall be entitled to use the Licensed Area and, if any, parking areas only at times for which appropriate tickets for admission to the Licensed Area have been obtained and the Circuit is open for use by ticket-bearing members of the public.
Client will make its guests aware of these Terms and Conditions, the Ticket Terms and any applicable Supplemental Terms. Client’s guests will be bound by and will observe these Terms and Conditions, the Ticket Terms and, as applicable, Supplemental Terms, to the same extent as Client. If the Event is cancelled in its entirety and not rescheduled, all rights Client has to use the Licensed Area will be terminated automatically with no further action required by the Promoter.
By purchasing or accepting a license to use, and/or using, the Licensed Area (or the ticket that provides access to the Licensed Area), Client is deemed to have read and agreed to the Terms and Conditions, the Ticket Terms and any applicable Supplemental Terms.
All rights and licenses granted through these Terms and Conditions are strictly non-transferable and not for resale except in the manner authorized by the Promoter. Premium Hospitality Space licenses may only be purchased from the Promoter or through the Promoter’s authorized agents, and purchases obtained from sources other than the Promoter or the Promoter’s authorized agents may not be honored. If the Licensed Area license and corresponding benefits is resold or transferred for profit or for commercial gain (including as part of a promotion or prize), in whole or in part, without the Promoter’s or FOWC’s authority, it will become void, and the Client and/or the Client’s guests may be refused entry to or be ejected from the Circuit grounds. License Area licenses may not be used for, or in connection with, any form of commercial, trade or charitable purposes, including, any advertising, promotions, raffle, contests, giveaways, packaging with hospitality or other products, and/or sweepstakes, gambling or gaming activities, without the express written consent of the Promoter. If the Promoter determines that any such prohibited activities are occurring, the Promoter may take any action contemplated by these Terms and Conditions (and the Ticket Terms), including revoking the licenses granted without refund or other compensation due.
Client and Client’s guests shall comply with these Terms and Conditions, the Ticket Terms and all applicable Supplemental Terms, as well as all present and future laws, ordinances, orders, rules and regulations of all duly constituted governmental authorities, while using the Licensed Area, and will not suffer or permit to remain any use or manner of use in violation thereof. The Promoter reserves the right to refuse or restrict entry to the Circuit, and may request the departure from the Circuit, of any person the Promoter deems to be dressed or behaving inappropriately, under the influence of alcohol or illegal substances or not complying with these Terms and Conditions, the Ticket Terms or applicable Supplemental Terms or any applicable laws, ordinances, orders, rules or regulations (including those published by the Promoter).
Without limiting the foregoing, Client acknowledges that the Promoter may, from time to time, establish reasonable rules and regulations governing the Event, the Circuit and use of the Licensed Area. Without limiting the generality of the foregoing, such rules and regulations may, among other things, establish the following: (i) standards of conduct and dress for patrons or users of the Licensed Area, (ii) limitations on the access to and use of common areas in the Circuit, and (iii) such other terms and conditions as the F1 Entities (as defined below) may request the Promoter to include and enforce from time to time. Notice of any such rules and regulations shall be given in such a manner as the Promoter may elect. Client and Client’s guests shall comply with all such rules and regulations.
Subject to availability and in their discretion, the Promoter or the F1 Entities may permit Client and/or their guests to participate in a guided tour of certain restricted areas of the Circuit (“Restricted Access Tours”). The Promoter and the F1 Entities reserve the right to require at any time that each Client wishing to participate in any Restricted Access Tour sign a waiver and release of liability form(s) and to wear special credentials and/or safety gear as a condition of being granted access to the Restricted Access Tour.
The Promoter is exclusively entitled to procure or authorize the provision of all catering, food and beverage services for the Licensed Area and may appoint the caterers and such other persons as it deems fit (in its sole discretion) to provide such catering, food and beverage services. Clients and their guests are permitted to consume such food and beverages as are provided in the Licensed Area by the caterers and other persons free of charge (except for any food or beverages that involve a separate charge) but are not permitted to bring food or beverages of any description into the Licensed Area without the prior written consent of the Promoter. To the extent Client or Client’s guests purchase food or beverages that involve a separate charge, Client or Client’s guests shall promptly pay for such purchases at the time of purchase or promptly following receipt of an invoice from the Promoter, the Promoter’s concessionaire, or other vendor, as applicable. If Client provides a credit card to the Promoter, Client authorizes the Promoter to charge such credit card in connection with any such purchases.
Except as agreed by the Promoter in writing or as set forth in these Terms and Conditions, Client and Client’s guests shall not make any alterations, changes, additions or improvements to the Licensed Area. Client and Client’s guests shall keep and maintain the Licensed Area in good repair, order and condition, and shall reimburse the Promoter, upon the Promoter’s demand, for any costs incurred by the Promoter to perform extraordinary cleaning or repair any damage (ordinary wear and tear excepted) directly or indirectly caused by Client or Client’s guests, whether to the Licensed Area, any other area of the Circuit or to any property of the Promoter (or the Promoter’s affiliates or business partners) therein, which property shall include, for the avoidance of doubt, any fixtures, furniture, equipment, televisions, glassware, surfaces, artwork and structures. Client shall give prompt notice to the Promoter of any accident occurring in the Licensed Area or of any deficiency in the services provided to, or associated with, the Licensed Area or Event.
Where the Client is permitted to modify a Licensed Area, or portion thereof (as determined by the Promoter), Client may, at its own cost, decorate or theme the inside of such dedicated area, provided that: (i) no items displayed (including signage) are visible from the outside of such dedicated area unless Client has obtained the prior written consent of the Promoter, (ii) no signage or décor may display the name, logo or other identifying indicia of any individual or business offering goods or services that compete with official Event sponsors, and (iii) Client ensures that any and all references to the name of the Event (or to any other round of the FIA Formula 1 World Championship™ (the “Championship”) that appear in or on any materials located inside (or accessible from) such area correctly refer to the full and official name of the Event or the full and official name of any other round of the Championship, as applicable, and have been approved in writing in advance by the Promoter. Unless otherwise agreed in writing between Client and the Promoter, Client is fully responsible and liable for transporting all decorating/theming materials and other property belonging to it and for any damage caused by or to such materials or property. Client is liable for and agrees to indemnify and hold harmless the Promoter and all Releasees (defined below) from and against any claim, loss (including without limitation, indirect loss, consequential loss or loss of profit), damage, cost or expense (whether in tort, contract or otherwise) arising from or connected with the transport, installation, erection, display, use, safekeeping, dismantling or removal of such materials and property, howsoever incurred in relation to any alterations or additions made by Client (permitted or otherwise) or on its behalf.
The Promoter and its employees and agents shall have the continued right to enter the Licensed Area at any and all times for (i) the performance of the duties required to be performed by the Promoter under these Terms and Conditions and for any and all purposes related to these Terms and Conditions, (ii) to investigate any actual and potential violation of these Terms and Conditions, the Ticket Terms or applicable Supplemental Terms or any applicable law or regulation, and (iii) generally, to inspect the Licensed Area and its condition.
CLIENT AGREES THAT MOTOR RACING, THE EVENT, AND CERTAIN ACTIVITIES ASSOCIATED WITH THE EVENT (INCLUDING, WITHOUT LIMITATION, SUPPORT RACES AND OTHER RELATED EVENTS) ARE DANGEROUS AND CLIENT AGREES TO ATTEND AT THEIR OWN RISK AND VOLUNTARILY ASSUMES ALL RISKS, HAZARDS AND DANGERS incidental to the Event and related events, including, without limitation, the risk of injury (including death, paralysis, head or other bodily injury, broken bones or burns), exposure to noxious chemicals and gases (including automotive exhaust or smoke from automotive fires), damage to hearing from loud noises (including automotive noise, crowd noise and loud music), exposure to communicable diseases, viruses, bacteria or illnesses or the causes thereof, exposure to weather and natural conditions (e.g., rain storms and excessive heat and sun), or lost, stolen or damaged property, whether occurring before, during, or after the Event, however caused. The Promoter, the Event’s sanctioning bodies, the Fédération Internationale de l’Automobile (inclusive of any employee, representative, agent, or contractor acting on its behalf, the “FIA”), FOWC and its affiliates, including Formula One Management Limited, Formula One Licensing B.V., Formula One Asset Management Limited, Formula One Hospitality and Event Services Limited (“FOHES”), Formula Motorsport Limited and FOML, persons involved in the organization of the Event (including officials, marshals, rescue and medical staff), the competitors and drivers, the owners and lessees of any property comprising the Circuit or Event grounds (including seating and hospitality areas), and Event sponsors and vendors (such parties to include, where relevant, all directors, officers, partners, shareholders, members, managers, employees, agents, contractors and affiliated companies) (collectively, “Releasees”), are not responsible for any loss or damage howsoever caused to Client, its guests or Client’s or its guest’s property and irrespective of any safety precautions implemented at the Event, to the maximum extent permitted by law.
AN INHERENT RISK OF EXPOSURE TO COVID-19 AND ANY OTHER COMMUNICABLE DISEASE EXISTS IN ANY PLACE WHERE PEOPLE ARE PRESENT. COVID-19 IS AN EXTREMELY CONTAGIOUS DISEASE THAT CAN LEAD TO SEVERE ILLNESS AND DEATH. ACCORDING TO THE CDC, SENIOR CITIZENS AND THOSE WITH UNDERLYING MEDICAL CONDITIONS ARE ESPECIALLY VULNERABLE. BY ENTERING CIRCUIT GROUNDS, CLIENT VOLUNTARILY ASSUMES ALL RISKS RELATED TO EXPOSURE TO COVID-19 AND ALL OTHER COMMUNICABLE DISEASES.
Client agrees to not attend the Event, and to instruct any of guests/invitees to not attend the Event, if any such individual has been directed by a healthcare provider or public health authority to quarantine, isolate, or otherwise refrain from interacting with members of the public due to a diagnosis of or exposure to COVID-19 or any illness or other medical condition.
Client shall not, by these Terms and Conditions, obtain any right to use any service mark, trademark, name, logo, symbol, indicia, or other proprietary designations or intellectual property of (i) the Promoter, (ii) the Event, (iii) any sponsors of the Event (the entities identified in (i)-(iii), collectively, the “LVGP Entities”), (iv) the FIA, (v) FOML, (vi) FOWC,(vii) Formula One Digital Media Limited, (viii) Formula One Management Limited,(ix) FOHES, (x) Formula Motorsport Limited, and (xi) any competitors (including, but not limited to, race entrants, teams, drivers, crew, staff, and officials) (the entities identified in (iv)-(xi) collectively, the “F1Entities”) or any of their respective affiliates, products or programs (including but not limited to the Formula 1 logo, F1 logo, Formula One Paddock Club logo, Formula One Paddock Club, Paddock Club, F1 Paddock Club, Formula 1Paddock Club, Formula 1 Las Vegas Grand Prix, Las Vegas Grand Prix, F1 Formula1, F1, F1 FIA Formula One World Championship, FIA Formula One World Championship, Formula 1 and translations thereof, and F1 and any marks derived from any of the foregoing and related marks) (collectively, the “Marks”). Nor shall Client, by these Terms and Conditions, have the right to use, refer to, or incorporate in marketing or other materials the Marks in any manner without the prior written approval of the Promoter (which approval may be granted or withheld in the Promoter’s sole discretion) in each instance.
Notwithstanding any other provision of these Terms and Conditions to the contrary, the license granted to Client and Client’s exercise of all rights and privileges afforded to Client pursuant to such license shall be subject to and subordinate to, (i) all, rules, bylaws, decrees, regulations or agreements of the F1 Entities applicable to the Promoter’s hosting and/or promotion of the Event at the Circuit, (ii) all existing and future liens and encumbrances against the Licensed Area and (iii) all leases, licenses, subleases, sublicenses and other agreements between Promoter and the owner, licensor or other rights hold in any real property comprising the Circuit and related grounds (including specifically but without limitation the Licensed Area and other Premium Hospitality Spaces), in all instances whether now existing or as entered into, amended, adopted, or established from time to time hereafter, effective as of the date such rule, bylaw, decree, regulation, lien, encumbrance, agreement or amendment shall take or be in effect.
Client agrees not to give or offer any rights granted to Client through this Agreement in a manner that would constitute a violation of the U.S. Foreign Corrupt Practices Act, any other anti-bribery law or regulation, or any conflicts of interest law, regulation, or policy.
The Promoter reserves the right to terminate, supplement, amend or otherwise modify these Terms and Conditions, or impose new conditions of use, at any time and it is Client’s responsibility to check these terms periodically for changes. The Promoter will endeavor to provide notice to Client of such modifications, to be communicated through one or several methods as determined and selected solely by the Promoter. Methods the Promoter may employ by way of example only are (i) posting on this or another page of the Event’s website and/or (ii) emailing to any email address that Client provided to the Promoter. Changes to the Terms and Conditions shall be deemed effective as of their stated effective or modification date.
No representation, warranty or guarantee is made by the Promoter or any Releasee to Client regarding the view from the Licensed Area during any Event. Client acknowledges and understands that the view from certain Licensed Areas may be impaired because of the location of the Event, the type of set-up for the Event, the weather, or by other reasons related to the manner of presentation or activities of the Event.
The Promoter expressly reserves the right to prohibit use of the Licensed Area, or relocate Client and Client’s guests to any other Premium Hospitality Space for any reason.
None of the Promoter, the FIA, FOWC, FOML or any other Releasee warrant, represent or guarantee (i) the total number of days comprising the Event, (ii) the duration or total number of warm-up, practice, qualifying, or championship motor racing sessions and/or supporting events, (iii) that any other reduction or scheduling change of the Event or Event-related activities will occur as compared to the original schedule, or (iv) that the Event will be conducted in its entirety and without delay. Event and gate opening dates/times, and entry and re-entry policies, are subject to change at the Promoter’s sole discretion. No changes as described above shall entitle Client to a refund or remedy for any reason, including if as a result of such change Client cannot attend the Event. There are no refunds, credits or exchanges if a session or day of the Event is delayed, interrupted, or not completed.
Upon the conclusion of the Event, Client shall surrender use and possession of the Licensed Area to the Promoter in the condition in which it was originally delivered to Client, except for normal wear and tear and damage caused by casualty or force beyond the control of Client or Client’s guests.
The Promoter will be excused for any failure to perform under these Terms and Conditions to the extent that the affected performance is prevented by any reason outside of the Promoter’s or its employees’ or agents’ reasonable control or that may be characterized as a force majeure event.
The rights licensed pursuant to these Terms and Conditions are rights of personal privilege and do not under any circumstances confer upon Client any interest or estate in real property or any leasehold or possessory interest in the Licensed Area, any other Premium Hospitality Space or the Circuit and any related grounds, and the relationship between the Promoter and Client is that of licensor and licensee.
These Terms and Conditions and all the terms and provisions hereof shall inure to the benefit of and be binding upon the Promoter and Client and their respective successors and permitted assigns concerning Client’s use of the Licensed Area. Other terms, conditions, rules and regulations outside of those contained or referenced in these Terms and Conditions govern other aspects of Client’s and Client’s guests/invitees attendance at the Event (many of which are found on the official Event website), which Client and all guests should review these policies in advance.
No failure by the Promoter to exercise or any delay in exercising any right, power or remedy by the Promoter operates as a waiver of such right. A single or partial exercise of any right, power or remedy by the Promoter does not preclude any other or further exercise of that or any other right, power or remedy. A waiver is not valid or binding on the Promoter unless made in writing.
If any provision of these Terms and Conditions, the Ticket Terms or any Supplemental Terms is determined to be invalid, illegal, or unenforceable, it shall be deemed severed and not affect the enforceability of any other provisions, which shall be enforced as if the Terms and Conditions and/or Supplemental Terms, as applicable, did not contain the invalid, illegal, or unenforceable provision. The terms “include”, “including” and variations thereof used in this revocable license (irrespective of whether such terms are followed by “without limitation”) are used to introduce examples and shall not be construed to suggest that such examples constitute an exhaustive list.
Any dispute between the Promoter and Client concerning these Terms and Conditions will be resolved in accordance with the dispute resolution provisions contained in the Ticket Terms (including specifically but without limitation, the arbitration consent, class-action waiver, choice of law and venue provisions). The Ticket Terms can be viewed above.
The Terms and Conditions may not be modified except as described above or in a writing signed by an authorized representative of the Promoter. Any and all rights not granted herein are expressly reserved to the Promoter.
Last updated: February 22, 2024